Administrative and Program Coordinator (Part-Time)

POSITION PURPOSE

The Administrative and Program Coordinator, TIM Centre provides front facing support to the public regarding TIM Centre services. The Coordinator will support programs and events, coordinate communications and provide day-to-day administrative support. 

PRIMARY RESPONSIBILITIES

Administration 

• Responsible for day-to-day administrative support including invoicing, accounts payable, coordinating meetings and room bookings. 
• Supports Director on key issues and decision-making 
• Maintain and ensure security of all databases and records/files. 
• Maintain and develop mailing list database. 
• Serve as liaison for internal and external constituencies. 

Communication & Customer Service

• Coordinates promotion and registrations for all programs 
• Oversees class logistics 
• Maintains academic records 
• Coordinates student completion and certificates 

Event Coordination 

• Coordinates promotion and registrations for all events 
• Oversees event logistics 

Communication 

• Create content for TIM Centre social media platforms and monthly e-newsletter 
• Keep printed marketing materials up-to-date 
• Keep TIM Centre website up-to-date 
• Coordinate with Tyndale Marketing team for implementation of above 

POSITION QUALIFICATIONS

Education 

• College Diploma in Administration preferred 

Experience 

• Previous Administrative experience, preferably 4 to 5 years 
• Experience in a non-profit and/or educational institution 
• Experience with database management 
• Interest in missions and interfacing with ethnic groups in the GTA 
• Experience in promotion and coordinating logistics for events 

Skills and Abilities 

• Very good administrative and organizational skills 
• Strong intercultural skills, including language skills 
• Ability to work with numbers, managing departmental expenses 
• Very good interpersonal skills with the ability to work independently and as a team
• Ability to work independently and able to take initiative in the absence of the Director 
• Strong communication skills, both written and verbal, with the ability to write, design and edit 
• Strong problem solving skills with the ability to multi-task and adapt to change 
• Basic skills in managing web content 
• Ability to manage and develop data base through Mail chimp 
• Ability to develop TIM Centre’s use of social media (i.e. twitter, Facebook, etc.) 

Personal Characteristics 

• Highly detail oriented and diligent 
• Very good computer proficiency (MS Office including word, excel & power point) 
• Professional, adaptable, strong work ethic, positive and friendly 
• Suitable emotional intelligence and customer service attitude 
• Ability to maintain confidentiality and act with diplomacy, tact and professionalism 
• A keen desire to serve family, church, work and community. 
• A firm commitment to Tyndale’s mission, values, Statement of Faith and Community Standards Statement 

Physical and Mental Demands 

• General office environment and equipment 
• Occasional lifting of heavy items (e.g. files and boxes, etc.) 
• Must be able to work with distractions and interruptions 
• Moderate stress level due to fast-pace, detailed work, and tight deadlines 

Hourly Rate:

$21.50

How to Apply

External candidates can apply for the position at the External Career Center. While we thank all those interested, only those selected for an interview will be contacted.

Internal candidates can apply on ADP Workforce Now through the Career Centre. The Career Center can be accessed through the path Myself > Talent > Career Center.